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Money Management

Horizontales
Gift cards are verified and documented on the individual PNA _____ ____ sheets each shift until spent.
When an individual receives a _____ a copy should be made prior to making a deposit
Funds in excess of $100 must be deposited within ____ days.
If there is a discrepancy in funds when counting either the petty cash, or client funds, the discrepancy is noted in the "Discrepancy" column on the Money Flow sheet as well as in the _____.
Single items or single day purchases exceeding $500.00 require an advanced written approval of ____.
Only ____ dollars should be in each individuals PNA Money flow, remainder should be kept in safe until spent.
For individual purchases of items that are greater than $50.00, an ____ must be completed.
Each individual should have one of these that earns interest, generates monthly statements and allows for online access (unless not approved by payee).
Any time a money order is purchased with an individual, a _______ should be made, with money order amount recorded on money flow sheet in binder, and reflected on their CAR.
Any time a check is received for an individual, a _____ should be made, with check amount recorded on money flow sheet in binder, and reflected on their CAR.
Deviations from the 21 Plus, Inc. Money Management Policy will require an _____ meeting for the individual served, or will result in a documented perfromance issue with disciplinary action to follow.
Submissions of CAR, bank statement and receipts must be sent to SPA by the ____ of each month.
Payments are to be made within ____ days of the purchase of the money order.
When an invoice is received requesting payment on behalf of individuals, the PA or designated staff will schedule purchases of money orders for payment within ____ days of receipt of the invoice.
When an individual received a gift card, a ____ must be made of the front and back of the gift card and added to the individuals CAR under "amount received". *Copy of gift card should be included with monthly finances.
True or False: Staff may not utilize individuals' funds without the individual present (unless approved by SPA).
_____ should always participate in their banking, as this provides positive teaching moments and social interactions. *Ensure attempts at utilizing inside of the bank is always made prior to using the drive-thru
If a supervisor is not present at site by the time the money order comes back to site, staff should be instructed to put the item where?
Any excess funds exceeding 60$ in flow that are moved to the safe, should be documented in the "Safe ____" column of the money flow sheet (#308B), verified by the PA.
Upon arriving for shift, the shift _____ will count the money in the money flow with departing staff.
Online banking should be monitored once ____ to ensure no suspicious activity/reports.
Verticales
Direct Deposits, ACH withdrawals, and bank fees are documented under this column of the CAR.
The money flow binder should always be kept in a _____ location.
True or False: Beginning balances (Cash in home and bank balances) of new month, should never match previous month's ending balances (cash in home and bank balances).
For funds sent to day program, funds are documented on a _____ ____ slip, attaching copy of trip or outing information.
Unless unapproved by a payee, each individual should have one of these that earns interest, generates a monthly statement and allows for online access.
The _____ _____, noted with an astericks on the schedule, is responsible for banking and monitoring/securing money throughout shift.
Each ____ include an attached photo of the item purchased as well as a copy of the receipt reflecting purchase and sent to Office Assistant via e-mail or fax.
If a vendor receipt is not available and purchase is between ten and _____ ____ dollars, documentation must be reviewed and approved by SPA.
Prior to leaving the bank, _____ should be counted.
Day _____ staff are responsible for providing a receipt completed along with all change to the individuals' or staff according to their ability to hold funds.
A withdrawal _____ should be obtained prior to leaving the bank after accompanying an individual to perform a withdrawal on their account.
Any assistance with financial purchases, budgeting, etc. that an individual requires should be noted in the individuals ______ and site training binder.
Staff may never add ________ funds, petty cash funds or funds from another individual to an individuals money flow under any circumstance.
Petty Cash and Food and Gas must be submitted to SPA by the _____ of each month.
A vendor _______ should be obtained to document all purchases for an individual.
If a vendor receipt is not available, a handwritten receipt with detailed itemized account of purchase, staff signature, vendor signature and documentation from vendor will be accept in less than ____ dollars.
The CAR should be updated, at minimum, _____ weekly. This is monitored by the SPA of the program.
A copy of the money order ____ should always be attached to the invoice and submitted with montly finances.
The PA/APA of each site should review money flow ______ to ensure cash in house matches what was previously documented.
Purchases that do not have valid documentation will be considered a ____ with a police report filed.
If an individual receives money to hold on their person, amount and how often are agreed upon by the individuals' _____ and documented in the individuals ISP.